Background
Your child's school works with your local council to run the Holiday Activities and Food (HAF) programme, which offers free holiday activities and meals to children who receive benefits-related free school meals. Bookings are handled through Eequ, the council's booking platform.
Why you receive an email from Eequ
When booking opens, your child's school securely shares a small amount of information with Eequ: your child's name, date of birth and free-school-meal status, and your name and email address.
How your details are used
Eequ uses this only to email you when booking opens, and possibly one reminder a week or so later.
Your details are not kept after the emails are sent.
They are not added to any mailing list and not used for advertising.
They are not passed to the council.
If you'd rather not receive these emails, you can unsubscribe using the link in the email. This prevents further HAF emails from being sent to that email address. Unsubscribing is different from making a formal objection to the processing of your personal data.
If you decide to book
If you follow the link and book a place, your information is then handled under your council’s privacy notice for the HAF programme. You can find this linked in the checkout details and your council’s website.
If you don't book a session on the HAF programme, nothing further happens with your data.
Your rights and who to ask
You have rights over your personal data, including to access it or object to its use. To ask Eequ anything: privacy@eequ.org.
For the council, please find the correct contact details on your council’s Privacy Notice which can be found on their website.
Your right to object
You have rights over your personal data, including the right to object to certain types of processing.
For this HAF notification service, your information is processed on the basis of public task. The right to object is therefore not an absolute right. This means that an objection does not automatically require the school, council or Eequ to stop using your information for this purpose.
If you wish to object to the use of your information, please contact your local council using the details in the council's Privacy Notice. The council will consider your objection and let you know the outcome.
Eequ provides the notification service on behalf of the council and acts on the council's documented instructions. Eequ cannot independently stop processing where the council has determined that the processing should continue.
To ask Eequ a question about how your information is processed, you can contact us at privacy@eequ.org.